Jefferson Union High School District

699 Serramonte Boulevard, Suite 100 | Daly City, CA 94015


 
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At least three weeks prior to workshop/conference:
 
 
1. Complete this form electronically.
 
2. Save and email the form to your principal for approval along with the completed registration form.
 
3. If approved, the principal will sign the form electronically and will email the application and the registration form to Keith B. Irish, Associate Superintendent-Education.
 
4. The Associate Superintendent-Education will approve/deny the request via email within 7 days
   



(Click to Download the Form) 

REIMBURSABLE EXPENSES FOR TRAVEL

CONFERENCE/WORKSHOP INSTRUCTIONS

Processing is 2-3 weeks with complete documentation

The following items are reimbursable while on school business, attending conferences and workshops or while visiting other districts when approved.  All reimbursement amounts shall be limited to the total amount budgeted for travel expenses for each school or department.

TYPES OF MEETINGS:     Conference/Workshop or Business

BUSINESS:   A business meeting is one required for the purpose of providing or receiving information relevant to district business or for the purpose of completing a district obligation or project.  A copy of the meeting notice or agenda must be submitted with the Travel Request in lieu of brochure.

NOTE:           Three questions to consider when requesting travel:

1.   Does it support services to the students?

2.   Does it support the site/department/district goals?

3.   Can it be justified in the media the next day? 

REGISTRATION:    Necessary registration fees will be paid.  Attach conference agenda, announcement or other supporting document relative to trip. Note that individual memberships will not be reimbursed by the DO.

MEALS AND LODGING:   Original itemized receipts are required. Include colleague names on receipt if paying for their meal(s). Folios will be required for reimbursement of all hotel/motel expenses.  Please refrain from hotel room service, as it is priced at a premium. Your reimbursable meal receipt must not contain alcoholic beverages. Meal tips will be reimbursed up to 20%.     

TRANSPORTATION:

A.  Transportation will be approved to provide reimbursement at the lowest possible overall cost based upon location, number of persons traveling, time constraints, and   convenience. Claims for mileage reimbursement are not to exceed the district’s schedule which is $ 0.540 per mile.

B.   Necessary and required air transportation shall be at coach fare or lower with at least a 21 day advance purchase.  TICKET VOUCHER OR RECEIPTS ARE REQUIRED.

C.  Taxicab, bus fare, rail fare or parking may be claimed.  RECEIPTS ARE REQUIRED.  No receipts are required for bridge tolls.  Use of rental car must be authorized by the D.O. at the time of travel request approval.

D.  Mileage when using personal vehicle to attend conference:  Documentation must be provided using start and end addresses, and deducting normal commute to work when traveling on a normal work day.

MISCELLANEOUS EXPENSES:  Telephone or fax charges are allowable for the purpose of conducting district business.  RECEIPTS ARE REQUIRED.

CLAIM FOR REIMBURSEMENT OF TRAVEL EXPENSE:    A Travel Reimbursement Request must be submitted following the meeting/conference to claim reimbursement of out-of-pocket expenses.


 
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